Industry: Supply Chain
Location: Dubai
REQUIRED HR/ADMIN ASSISTANT WITH BELOW ROLES AND RESPONSIBILITY:
INTERESTED CANDIDATE SEND YOUR CV TO hrtyloz@gmail.com
Attendance Monitoring / Updates
1. Attendance Checking – Overall attendances checking.
2. Attendance Encoding – Noting the Attendance in our Daily, Monthly and Yearly Files.
3. Schedule Encoding Comments – Placing the attendant comments on our daily Schedules (Excel file) for salary references.
4. Schedule Checking – verifying if all the schedules are daily included with comments.
Payroll:
• Attendance Checking – Overall attendances checking.
• Payroll System Attendance – Recording all the Attendence in Pay Roll system, Recoding Fix hrs, Ove Time hrs and Gap hrs etc.
• Overtime encoding – Checking all the staff overtime to encoding in the payroll.
• Payroll Full system Monitoring
Documentation:
Staff Files:
• To maintain staff files like PPT, RV, EID,Labor card,Picture
• Update staff Bio Data
• Updating alphalist every day
• Checking PPT expiry of the staff to inform them for renewal
• Everymonth prepare the staff list for renewal
• Coordinate with HR to renew labor, Residence
Direct Debit Forms:
? Prepare Direct debit forms for all Direct deductions ( EID, Change of status, Exit ticket, traffic fine)
? Submit to the Finance Head to process in the payroll.
Official Memos / Promotion letter / Termination:
? Doing memo in terms of absence, late marks, disciplinary action, official letter for leave, promotion, salary increment and official informations.
? Drafting memo on the advise of HR Manager / MD
? Get it signed by the HR AND MD (IF NEEDED) and CC ing always to the concernd department or persons.
? Send the Memo to Respective person / Department
? File a copy of the Memos / Letter in your Record
? In case of Termination, take the receiving Signature from the concern employee and file that copy to his personal file and official memo file
? Save memo/letter as a soft copy.
? All the letter/ memo have difference refernence number with the code.
HR Activities
1. Email – Includes Email to all the Persons related to HR & Admin operations.
2. All Tylos HR & Admin Documents
A. Offer Letter – To prepare offer letter for new employees.
B.Salary Advance- Fill the ‘Cash Advance” form, sending to Employee for Signature, then get signed HR and Accounts, then get it approved by the Managing Director.
C. Briefing & Orientation- Company Rules and Regulations – Giving brief Orientation to all the New Employees related to company Rules & Regulations/ Ductions and Penaliaties etc.
D.Company ID – Sending request of New Employees Cards to our Supplier for printing.
3. Filling and Arranging – Making Files for New Employees, Filing all the HR & Admin related docs..
PEST CONTORL:
• Doing pest control in our labor camp yearly 4 times
• Doing pest control in our Warehouse yearly 2 times.
• Doing pest control in our office yearly 3 times.
• Yearly maintenance work in office and accommodation
Bank Account Opening:
? Prepare the document for bank account opening ( Application, PPT, VISA, EID)
? Send the application to bank
? Followup with bank to get account details:
? Makesure to update in the payroll system.
Vehicles Maintenance & Monitoring: (Building Cleaning & Rent a CAR)
Vechical report Review and Dealing with Garage for Repair & Maintenance of the Vehicles.
? Arrange for the pasing
? Insurance Renewal
? Vehcile renewal
? RTA system Handling
? Fina payment process
• Assisting HR in all Matters & Reports
• Coordinating with Operations, Clients, Accounts
• Preparing all types of Reports as asked by MD / HR
• Filing all the documents
• Preparing Re Imbursments