Industry: Automobiles
Location: Dubai
• Please Apply in confidence IF: • *You are – Female Candidate • *You worked – Min. ‘5 years’ for CEO / President / Chairman or GM • *You are – University Graduate / Degree• Position reports directly to the Managing Director. • Assists and supports the MD with administrative duties and tasks. • Manage an extensive and active diaries/ calendar of appointments and tasks • Manage email inbox of the MD and reply promptly. • Prepare agendas and compile documents for meetings. • Assists in coordinating the senior management team meetings. • Prepares minutes of the meetings and follows up on assigned action items. • Supports MD in his external commitments and tasks. • Communicates directly and on behalf of the MD to staff and outside parties. • Drafts reports, letters of solicitation, memos, proposals etc. • Prepares and compose oral and written communication as directed by the MD. • Keep updated records of office/ task expenses and costs. • Conducts various online research as directed by MD such as Marketing research, Industry or Products research. • Greets and welcomes the visitors as soon as they come. • Serves and directs guest to appropriate person or office. • Answer telephones, screens the calls and transfer to the concerned staff. • Ensure front desk area neat, tidy and presentable all the time. • Handle courier accounts and inbound and outbound courier packets. • Order office supplies and keep and maintain the stock. • Arrange complex travel plans, itineraries, related bookings and travel documents. • Maintains security by following safety procedures and controlling access via reception desk by monitoring logbook and issuing visitor badges. • Assist to the staff for their administrative duties.
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