Industry: Media, Advertising & Communication
Location: Dubai
JOB DESCRIPTION
? Primary point of contact between the executives and internal/external executives.
? Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations
? Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
? Handle requests, feedback and queries quickly and professionally
? Maintain daily arrange meetings and appointments and provide reminders as needed
? Arrange executive travel, hotel and dining arrangements as needed
? Take dictation and meeting minutes, accurately enter notes and distribute
? Monitor office supply levels; reorder when appropriate
? Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
? Produce professional quality reports, presentations and briefs
? Develop and carry out an efficient documentation and filing system
? Delegate tasks as appropriate to other members of the team
? Undertake the tasks of receiving calls, take messages and routing correspondence
REQUIREMENTS
• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage
Job Type:
Full-time
Qualifications:
Graduate
Remuneration:
As per industry standards
Location:
Al Quasis Dubai
Mail your updated CV with ADMIN EXECUTIVE to career@ourshopee.com Call – +971 4 2582959